GOOGLE has just announced a major upgrade to its Gmail service that includes new features and an updated look and is accessible to most users by clicking the settings cog at the top of their inbox and choosing “try new Gmail.”
Aside from a new look, Google introduced substantial improvements to Gmail, including functions that let you enable confidential mode, snooze emails, unsubscribe faster, and enjoy greater protection from spam. Here are the most notable ones.
Confidential Mode: This feature lets you set an expiration date for your email after which it self-destructs. Sending mail on confidential mode does not just auto-eliminate them; it also prevents receivers from copying, forwarding or downloading the message and its attachments. A sender also has an option to set a password for a receiver to open the message.
Snooze Mails: The clock icon that appears within the email is the snooze button, which allows senders to have an email redelivered at a later time. Users can snooze emails based on a pre-set date (Tomorrow, This Weekend, Next Week, Someday) or pick a specific date and time.
Sidebar Apps: On the right-hand side of the new Gmail is a sidebar that allows you to quickly access your Google Calendar, the new notes button, and Google Tasks.
Security: Users of the new Gmail will also benefit from an added security feature that warns them of potentially harmful email content, particularly spam. The risk warning text does not merely tell you of a possible risk but also offers an easy way out via a ‘Delete Now’ button, which lets users eliminate risky emails on the spot.
Inline Action Buttons: Inline action buttons that pop up on a message in your inbox to give you quick access to frequently used actions. From left to right, the four inline icons let you take a message and archive it, delete it, mark it read or unread or snooze it. (More on that item in a moment.)
Gmail Will Nudge You: Speaking of resurfacing messages, Gmail will now take matters into its own hands if it feels like there’s a message you need to respond to. The new nudge feature notices if you’ve left an email sitting for a few days without a reply or whether someone hasn’t yet responded to one of your queries; if so, an inline message will appear, asking if maybe you want to reply or follow up.
Other features include smart reply which lets you choose quick responses like ‘Thanks for the mail’ or ‘Not interested’ to reply to emails requiring you to respond to a meeting invite and similar messages; a nudging feature, which reminds users to respond to messages that have not been replied to; and an offline mode, which allows users to search, create, and delete emails when they are not connected to the internet.
These and other seemingly minor Gmail updates will help you save time and manage your inbox more efficiently.
For small businesses, cloud services are the preferred method of storing digital data. While they used to rely on in-house servers to store their growing collections of online files, many small businesses are now transferring those services to online data storage services, such as JustCloud or Dropbox. Small businesses experience a number of benefits from storing their data in the cloud, including cost savings and the ability to access data from anywhere with an internet connection.
Here are the five biggest advantages of cloud backup:
- Affordable. Small businesses don’t have unlimited IT budgets. It’s important to use a solution that makes sense and won’t require your customer to incur a capital expenditure. For as low as a few hundred dollars per year, your customers can have all of their data backed up to the cloud.
- Anytime, Anywhere Access. Having data in the cloud allows your customers to have access to their data anytime and anywhere. As long as there is access to the Internet, through a computer or a smartphone app, all files are readily available. There is no need to have to travel around with a laptop or go back to the office to see that important file.
- Off-Site. It’s important to keep a copy of files offsite. Even if business files are backed up on a file server, a hurricane, flood, fire or theft could destroy the computers… and backups. Keeping backed up files in the cloud ensures data is safe no matter what is going on at your office.
- Simple. Cloud backup solutions have made ongoing management and restoration easy. With just a few clicks of the mouse, backed up files can be easily found and restored.
- Automatic. Time is one of the most commonly stated reasons companies aren’t backing up their data. Cloud backup doesn’t require an additional time commitment to you or your customer. Computer files are backed up to the cloud automatically and continuously, whenever you’re connected to the Internet. Making your migration to cloud backup is seamless
When Reliable Computers manages your migration to cloud backup we ensure the process is seamless with no interruption to your business. Our process involves:
- Evaluation of your current performance. We evaluate the performance of your current backup systems and the costs associated with moving your data to the cloud to ensure migration makes sense for your unique business.
- Recommend the right cloud environment. We evaluate the different cloud models available and select one to host your data backup. Your options include public, private and hybrid cloud solutions or a combination of on-premise and off-site backup. We also take into account your current and future storage needs and recommend a storage amount
- We review your internet connection. We review your current Internet services to ensure that cloud backups will take place efficiently and can arrange for changes or upgrades if they are necessary.
- We implement and test your cloud backups. Once your cloud backup solution has been implemented, we will manage and routinely test your back-ups and provide regular reports on performance.
Contact us for more information on Cloud backups.