Category Archives: News

Save space with OneDrive’s new feature

OneDrive's new feature

 

Good news for OneDrive users: When your local storage has run out of space, you’ll no longer have to waste time and energy going through all your stored files, reorganizing and deleting some of them in order to get a few megabytes back. OneDrive Files On-Demand has a solution for you.

Microsoft has launched OneDrive’s new feature called “OneDrive Files On-Demand,” which comes with Windows 10 Fall Creators Update. This new feature allows users to transfer files to Microsoft’s cloud storage, thus saving some space on their local hard drive. What’s great about this feature is that you can open and view the online-only files quickly and conveniently as if you’re opening them from your local hard drive.

 

How to get the new feature

When you upgrade to Windows 10 Fall Creators Update, the OneDrive Files On-Demand feature should be enabled by default. But if it’s not, all you need to do is turn it on by:

  • Opening OneDrive
  • Clicking the cloud icon on the right side of your taskbar
  • Selecting Settings and clicking the Setting tab
  • In the Files On-Demand section, make sure the Save space and download files as you use the box is checked.

What do these icons mean?

In the OneDrive folder in File Explorer, you’ll see three types of icons. Here’s what they mean:

  • Blue cloud: files that are stored online only
  • Green checkmark in white circle: files that are stored locally and will be made online-only when you’re running out of space
  • White checkmark in green circle: files that are stored locally even when you’re running out of space

How to download online-only files

You can download files stored online to your local disk by simply opening them, whereupon a green checkmark will appear on the file. You can also make those files always-available offline (white checkmark) by right-clicking the files and selecting Always keep on this device.

How to upload local files to the cloud

Just right click the files — whether they’re files with green or white check marks — and select Free up space.

Microsoft’s OneDrive Files On-Demand feature is another proof of how cloud technology can help optimize your IT resources. For more ways to make the most of your technology investment, talk to our cloud experts today.

source: TechAdvisory.org

 

New features from Dropbox Professional

New features from Dropbox Professional

Dropbox Professional

Have you ever thought how much productivity was lost in the time spent deciding which files to delete and what to keep because your computer’s hard disk ran out of space? With the new Dropbox plan, you will never have to worry about running out of hard disk space again. Keep reading to see why.

 

Don’t worry about storage space

The days have passed since you need to delete, restore or rearrange the files stored on your hard drive because there is not enough space. Dropbox has recently introduced a new plan, Dropbox Professional, which is aimed at professionals and self-employed businessmen. And it comes with a new feature called Smart Sync.

Smart synchronization allows you to select any file or folder saved in your computer’s Dropbox folder and sends it to the cloud to free up your hard disk space.

The good thing about this feature is that all the “online-only” files and folders will still be visible on your desktop, which allows convenient access. You can easily view your files and folders from your computer, rename, delete or view it, just like you can for regular files.

It also comes with many additional features, such as technical sharing controls that include remote device wipe, password-protected shared link and expiration, detailed viewer history and priority support with the Dropbox Support Team.

 

Let’s welcome Showcase

Another exciting feature of Dropbox Professional is Showcase. Instead of organizing your files in a traditional folder, now you can arrange them on a “branded page” with customized layouts, captions, visual preview and show them to the world. This PowerPoint-like page is a great tool for designers, marketers, or any entrepreneurs who want to present their work to potential clients.

You can also see who viewed your file, as well as how they might have interacted with it (e.g., by downloading and/or commenting whatever work your share).

Any type of file can be shown on Showcase except video files which, for now, can be presented only as a static image. Dropbox will roll out a support for this soon. And the good news is: Showcase doesn’t take up your Dropbox space.

 

Pricing

$19.99 a month or $199 a year is the price you have to pay for Dropbox Professional and its extras. The plan comes with 1TB storage and allows you to recover old versions or restore deleted files from the last 120 days.

Let’s see whether the new Dropbox plan can compete with other cloud-storing products in the market, including Box.com, which costs only $15 a month (but has fewer features).

Using productivity apps is one way to help you become more efficient. But there are also many other ways in which technology can help improve your efficiency. Why not contact our IT team today? Our staff knows how to turn technology to your advantage, and they’ll be more than happy to talk to you!

 

source: TechAdvisory.org

 

New version of Microsoft Office announced

Microsoft Office 2019: release and features

For the past ten years, Microsoft has updated its suite of productivity software every three years. The current version is Office 2016, and in sticking with the schedule Office 2019 will be available for purchase at the end of next year. However, previews of the next version will become available several months before the final release.

According to Microsoft, the newest version of Office will include:

  • The usual Office applications (Word, Excel, PowerPoint, etc.)
  • Office server programs (Exchange, SharePoint and Skype for Business)
  • Security and IT management enhancements
  • Improved “inking” features for touchscreen usability
  • Streamlined data analysis features in Excel
  • New PowerPoint presentation features like Morph and Zoom

Office 2019 vs. Office 365

The biggest difference between Office 2019 and Office 365 will be the price. For the former, users pay a one-time fee to acquire a software license. Once users have a license, they own that version of Office forever (although Microsoft will stop providing support 10 years after the product is released).

With Office 365, users pay a monthly subscription fee and can use applications as long as they don’t fall behind on the bill. Programs included in the Office suite can be accessed online or installed locally (as long as you connect to the internet at least once per month).

Thanks to cloud technology, Office 365 can be updated much more easily than other versions of Office. O365 users will probably have access to Office 2019 features around the same time as its release, possibly sooner.

The only drawback of Office 365 is its IT management requirements. Unlike its licensed counterparts, O365 requires one or more servers to be set up, domains to be maintained and files to be migrated to the cloud.

Much like an O365 subscription, our managed IT services are charged based on a flat monthly rate. We can help your small- or medium-sized business enjoy all the benefits of the cloud. Just give us a call on 1800753991

source: TechAdvisory.org