Useful Google Assistant commands

 

 

 

Useful Google Assustant Commands

Useful Google Assistant Commands

Google Assistant is a significant change to Google’s search features on mobile devices. Like Apple’s Siri, Google Assistant interacts with your Android device to do a wide range of tasks. If you’ve got an Android phone, pick it up and give a few of our favourite voice commands a whirl!

Before you can start playing with Google’s AI, you need to turn on the service. On your Android device, press and hold the home key at the bottom of the screen. This will open the Google Assistant interface. Tap Next on the “Meet your personal Google Assistant” screen, then tap Continue on the next screen to enable permissions.

If you’re prompted to configure voice activation, simply repeat “OK Google” three times and you’re good to go! Turn it on and try some useful Google Assistant commands –

Tip #1: Reminders

Google Assistant helps with information discovery, but what about when you just need a little help managing your calendar? The phrase “Remind me to [action] + [time]” is all you need to set a quick reminder before you have a chance to manually add it to your calendar.

And if you’re not sure when you need to be reminded, ask Google to set the notification based on location. If you have location services enabled, your phone will prompt you next time you’re near the store. For instance, if you set a reminder to get eggs at the supermarket, your phone will prompt you next time you’re near one.

Tip #2: Anything involving your clock app

Whether you want to “Set an alarm/time for [time]” to achieve productivity goals, or you need to know “What time is it in [location]” before calling a client in another time zone, Google Assistant can essentially perform any task from your native clock app with a simple request.

Tip #3: Convert/calculate anything

You can even command Google Assistant to calculate currencies, units of measurement, and simple sums. For example, “What is X dollars in euros?” could help you easily convert the price of an invoice, or “How many feet are in X yards?” could shorten the time required to calculate how much material you need to order for a new product.

Tip #4: Retrieve documents from Gmail

You may have also noticed that important documents from your email account occasionally show up at the top of a search page. That’s because Google can recognize official documents such as flight itineraries, hotel receipts, and utility bills. Just say “Show me my flight to Phoenix” and Google Assistant will pull it up immediately.

Tip #5: Basic phone commands

The majority of the applications that came with your phone can receive voice commands. “Take a photo,” “Open acme.com,” “Turn on Wi-Fi,” and “Open Salesforce1,” are just some of the ways you can minimize the time you spend tapping your phone.

Believe it or not, there are dozens of more commands that can make your life easier. Spend a few moments tinkering with your Google Assistant to find out more.

Source: techadvisory.org

OneDrive Can Now Sync Your Documents, Photos and Desktop Folders

 
OneDrive Can Now Sync Your Documents, Photos and Desktop Folders

OneDrive Can Now Sync Your Documents, Photos and Desktop Folders

Nobody likes backing up all of their important files. It’s tedious work that only really pays off when there’s a disaster, and who really expects something disastrous to happen to them? But anyone who’s lost files–or been forced to keep old devices because they can’t be bothered to move them over to a new one–knows how important backing up and syncing files can be. Good thing Microsoft is making that easier, right?

 

OneDrive Can Now Sync Your Documents, Photos and Desktop Folders

 

Microsoft has started rolling out a “folder protection” feature to all OneDrive users. The feature debuted in June for the service’s business customers, but according to The Verge, now it’s going to be available to anyone who uses Microsoft’s cloud storage tool. Just don’t get too excited; the feature has some limitations that mean you still have to set a few things up before your files are automatically sent up to OneDrive.

 

Right now the feature is limited to your Desktop, Pictures, and Documents folders. Some people will be fine with that. (Who doesn’t have that one relative who keeps every file they’ve ever made, downloaded, or otherwise interacted with on the desktop?) But anyone with more elaborate file organization systems will likely find themselves wishing the feature would just work for any folder on their PC instead of just those three.

 

Microsoft said in a support article that people with access to the folder protection feature will receive a prompt asking them if they want to enable it. That prompt asks you to confirm which folders you want to protect, and once you’ve selected them, you just have to hit “Start protection.” OneDrive will handle the rest, and from that point on your files should remain in sync across your devices and be easily accessible via OneDrive.

 

The primary benefit of folder protection appears to be the automatic syncing. But the feature also lives up to its name by making sure your Desktop, Pictures, and Documents folders are stored in OneDrive with ransomware protection enabled. Given how popular ransomware attacks have become, and how ill-prepared many people are for them, setting up folder protection might be the easiest way to mitigate that risk.

 

Now, there is a very separate discussion around whether or not it’s wise to back up your data to cloud servers you don’t actually control, depending on your need for data privacy. That’s a matter of your own personal preferences and security needs, and one I can’t decide for you. But do you need backup? Yes, you absolutely do, whether you’re running a small business or simply storing family photos from your smartphone.

 

A cloud backup shouldn’t necessarily be your only backup — there’s convenience to having a locally stored backup, such as on an external hard drive – but it’s a whole lot better than nothing.

Source Link

Thousands of e-commerce websites infected with “MagentoCore” malware that skims payment details

 

“MagentoCore” Malware Infects Thousands of E-Commerce Websites Worldwide

It has been revealed that thousands of e-commerce stores across the globe have been running, though unwittingly, a dangerous malware that skims payment details. Reports suggest that this malware, which has been stealing payment details of thousands of users worldwide, has been infecting as many as 50 new stores each day.

Willem de Groot, who is a prominent Dutch security blogger and researcher, had uncovered the infected; he has named the malware ‘MagentoCore’ as it infects the popular e-commerce software Magento.

In his blog, Willem de Groot has written a post on the malware; de Groot says, “Online skimming – your identity and card are stolen while you shop – has been around for a few years, but no campaign has been so prolific as the MagentoCore.net skimmer. In the last 6 months, the group has turned 7339 individual stores into zombie money machines, to the benefit of their illustrious masters.”

He adds, “The average recovery time is a few weeks, but at least 1450 stores have hosted the MagentoCore.net parasite during the full past 6 months.”

Based on the daily scans that he has done, de Groot has revealed that new brands were being hijacked at a pace of 50 to 60 stores per day; this is the data he has got over the course of the two weeks immediately preceding the post (dated August 31, 2018) that he has made on his blog. He also points out that though the hackers have targeted multi-million dollar publicly traded companies, it’s the customers who are the real victims since it’s their card details and identities that get stolen and maybe misused as well.

The MagentoCore malware infects an e-commerce website mostly by applying brute-force techniques, like for example automatically trying lots of passwords, sometimes for months. Once this works out, an embedded piece of Javascript is added to the website’s HTML template, following which all keystrokes from the customers on the website would be recorded. The data thus recorded would be sent, in real-time, to the hacker’s main server, which, according to de Groot, is “registered in Moscow”. Thus all personal details about customers- usernames, passwords, credit card data etc- are stolen.

Willem de Groot adds, “The malware includes a recovery mechanism as well. In case of the Magento software, it adds a backdoor to cron.php. That will periodically download malicious code, and, after running, delete itself, so no traces are left.”

How to deal with an infection…

Any e-commerce store that has detected the presence of a skimmer should focus on doing the following things, as per Willem de Groot:

  • Finding out how the hackers had gained their entry into the system. It needs to be found out if any of the staff computers is infected. This can be done by analyzing back-end logs and correlating with staff IPs and their working hours. Suspicious activities, if any, could help identify the system that has been infected or the session that the hacker has hijacked.
  • Finding the backdoors and the unauthorized changed that are there is the store’s codebase.
  • Closing or blocking all the means that the hackers have used for unauthorized access.
  • Removing the skimmer, backdoors and other code and then reverting to a certified safe copy of the codebase, if that’s possible. (Willem de Groot says, “Malware is often hidden in default HTML header/footers, but also in minimized, static Javascript files, hidden in deep in the codebase. You should check all HTML/JS assets that are loaded during the checkout process.”)
  • Implementing strong security procedures to prevent future infections.

E-commerce companies that don’t have much experience with forensic analysis can also hire the services of a professional.

Strong passwords, regular patching help prevent infection

Having strong passwords, effective password management and regular patching would definitely go a great way in preventing infection. This applies not just to the ‘MagentoCore’ malware, but to all malware infections in general.

Passwords need to be strong, with a mix of capital and small letters, numbers and non-alphanumerical characters. The passwords need to be changed regularly as well.

E-commerce businesses must have a stringent patching schedule, with patching being done at least once a week. The patching frequency needs to increase if any business is operating active online environments, like e-commerce stores.

It’s always to be remembered that cybercriminals are on the lookout for unpatched websites that may contain security vulnerabilities.

Source link

Five cool uses for your old Android Tablet

 

Five cool uses for your old Android Tablet

It doesn’t take long for your stylish new electronic device to become just another outdated model in the waste pile. Your once-fresh Android tablet might have done its due a long time ago, but there’s no need to discard it. There are many things you can do to repurpose your old Android tablet and make it fresh again. Read on to find five cool uses for your old Android tablet!

*Security camera

As long as your Android has a workable battery and screen, you can turn it into a webcam security system. Simply download a security app like Salient Eye (easily found on Google Play) or AtHome Video Streamer, set it up, and place it strategically. It can even be rigged to turn on as it senses movement.

It’s the perfect way to keep an eye on your pets or your valuable home possessions.

*Digital camera photo frame

Don’t spend money on a digital picture frame when you can use an old Android tablet. Again you will have to visit Google Play, search for a program similar to Photo Slides, plug the Android into a wall socket, and you have pictures you can scroll through and display on your mantel.

Battery life isn’t a problem because you can keep the tablet always plugged in, and if you want to get really creative then there’s the option of building out a customized frame or holder for your new digital photo frame.

It’s like a constantly updated window into your favourite memories, with no printing costs involved.

*Portable reference library

You have probably used your Android for book storage already, so why not turn it into a functional library? Visit Amazon Kindle or Google Play Books and download your choice of reference books and eBooks. Kwix, the offline version of Wikipedia, can provide you with encyclopedia-like entries without having to go online.

*Radio or wireless-only device

You can download Pandora or iHeartRadio, and use your Android to play your favourite music without interfering with other open computer programs and without using valuable memory.

*Universal remote

It is so easy to lose the remote in the folds of the couch or slots in a magazine rack. By contrast, it’s not so easy to lose an Android tablet. By installing a universal remote app like Peel Smart Remote, AnyMote, or Irdroid, you can use your old Android as a universal remote for televisions and other electronic systems in the office.

So there you have it: 5 intriguing options for giving new life to your old device. Figure out which one best suits you to repurpose your old Android tablet and make it fresh again.

How to speed up your Mac

 

Few simple steps to speed up your Mac

Enterprise, creative or home user — everyone with a Mac should learn a few simple steps to speed up your Mac. This short collection provides an essential guide.

  1. Update the Mac

Apple releases new versions of OS X as free upgrades, New versions of OS X contain performance enhancements and security improvements to keep your Mac running smoothly and safely.

Check in periodically with the Updates tab of the Mac App Store for OS X updates, and don’t ignore notifications of updates that are ready to install.

  1. Activity Monitor

If your Mac acts like it needs a nap every afternoon, when you are at the height of multitasking, there is an easy way to see which of your open applications is using the most system resources. Open the Activity Monitor.

This illustrates how your Mac is running. Look at the CPU and Memory columns to see if you can recognize an application that seems to be demanding a lot from your system. If there is, just quit that app until next time you need it.

  1. Start up

Do you have any apps that launch themselves when you start up your Mac? Take a look in System Preferences> Users&Groups > Check for your User Name. Enter your password, and you can look at your LogIn items. Select any you don’t need to have start up automatically and tap the Minus – button to remove them from the Start up items list.

  1. Limit the visuals

Macs are great for visuals. All the same, to tweak a little more performance from your computer, you may want to switch some of those effects off.

In System Preferences>Dock uncheck the following sections:

  • Magnification
  • Animate opening applications
  • Automatically hide and show the Dock
  • And set Minimize windows using to Scale Effect.

You may also want to reduce transparency effects. This you can do in Settings> Accessibility > Display, check to Reduce Transparency.

  1. About this Mac

Mac OS has some really helpful built-in tools to help you boost Mac performance by getting rid of items you no longer need.

Open About this Mac in the Menu and tap Storage to access these. Wait a few moments, and you should see a visual representation that shows what is taking up space on your system.

That’s interesting, but to get to the tools tap Manage.

Here you’ll see a selection of different items (Mail, iTunes, iCloud Drive, among others). Tap these to get more information and to find app-specific recommendations. You’ll also see a Recommendations item. Tap this, and you’ll find a series of ideas to help you eliminate space wasting items from your Mac, likely to include:

  • Store in iCloud: Stores all your Photos images and videos in iCloud and lets you reduce the size of the collection kept on your Mac.
  • Optimize Storage: Enable this and in the future, iTunes movies and TV shows you’ve watched already won’t be kept on your Mac. Only recent Mail attachments will be stored on your Mac when storage is low.
  • Empty Trash Automatically: Anything in your Trash will be deleted after 30-days.
  • Reduce Clutter: This tool lets you explore and delete large files, downloads and other items from your Mac.
  1. Add RAM or Upgrade the Hardware

If you have tried all the methods listed above, but your Mac still works slowly. At this moment, you can consider upgrading the RAM to speed up your Mac. As known to us, the Mac computer is very expensive. Compared with getting a new Mac, upgrading your RAM is the simplest way to make your Mac run faster. If you have only one piece of RAM attached in your Mac, consider getting another one.

  1. Replace your Mac hard drive with an SSD

SSD stands for “Solid State Drive”, and an SSD drive is just the same shape and size as a traditional drive. The biggest difference between them is that an SSD drive uses RAM chips instead of a spinning hard disk to store information, which makes it much faster.

Moving from a traditional spinning hard drive to a solid-state drive (SSD) is the single best thing you can do to improve the performance of an ageing Mac.

I do hope these quick tips help you to speed up your Mac. If you would like to learn more please contact us today.

 

 

August 2018 Newsletter

 

  

New Features for Outlook

Microsoft outlined a list of new features it will deliver to its various Outlook apps, including bill-pay reminders, better calendaring across time zones, and a way to see who has RSVP’d for a meeting. Here are five that could potentially be the most important.

#1 RSVP

Outlook makes it fairly simple to invite people to a meeting, but now it will also keep tabs on who’s coming. With Outlook for Windows and Outlook, you can now click the “Tracking” option under “Meeting Occurrence” and track who has committed to the meeting and who hasn’t. And you can also keep people from “crashing” the meeting, by preventing the invitation from being forwarded.

 

#2 Multiple time zones

Travelling internationally and trying to sync appointments on different continents? Not fun. But now you can set up event start times and end times across different zones.

Outlook now allows you to show multiple time zones – three within Windows, and one within Outlook for Mac. In Outlook for Windows, add one by clicking File > Options > Calendar Time Zones and clicking “Show a second time zone”. In Mac, add one additional time zone under Outlook > Preferences > Calendar Time Zones. For Outlook on the web, click the “Time Zone” drop-down arrow in your Calendar meeting invite to add an additional time zone.

#3 BCC warning

If you’re on the receiving end of a blind carbon copy (bcc) email, that means the other recipients didn’t know you were copied on it. In Outlook for Windows, you’ll now get an alert if you attempt to reply to that message, such as “You were bcc’d, so perhaps you should reply only to the sender?” That way you’ll remain anonymous.

#4 Office Lens for Android

If you use Outlook for Android, the app will integrate the Microsoft Office Lens feature.
When that happens, you can tap the photo icon while composing a message, then take a snapshot of a whiteboard, document, photo or the like. Outlook will optimize it and then embed it into the email.

 #5 Bill-pay reminder

Microsoft already sniffs out your email for “commitments”—such as “I’ll get back to you before 4 PM Thursday”—and will send you a reminder to follow up. The same technology is at work here. If Outlook sees a bill-payment reminder, it will automatically add an event to your calendar to pay the bill on the day that it’s due, and send an email to you two days before that as a reminder.

Make sure you use Outlook for the Web to get automated reminders of bills to pay.

As with Outlook’s ability to track and create events from flight info, hotel reservations, car rentals, and more, bill pay is only available on Outlook.com at the moment.

___________________________________________________________________________________________________

 

Setting up your new laptop with Windows10

There are things that need to be done after unboxing a new laptop. After installing Microsoft’s Windows 10, you need to unlock its full potential by tweaking some important settings. The best thing to do is get help from a technician, but there are a few things you can do without assistance.

#1 Check for updates

Your new laptop should check for updates automatically, but you can also check manually. Just click the gear icon above the Start button to go to the Settings, choose Update & Security > Windows Update and then click the Check for updates button. (Or, just type “updates” into the search box and click Check for updates.)

#2 System restore

If something goes wrong with your laptop, you can save a lot of time and hassle if you have a “restore point,” which is like a backup of your entire operating system. To set up a restore point, search for “restore” from the taskbar and click Create a restore point. You’ll be taken to the System Protection tab of the System Properties window.

From there you can choose what you want to be included in the back and then click the Configure button. Select the radio dial to Turn on system protection if it’s not already on. And then you can choose how much disk space to reserve, usually no more than 2 or 3%.

#3 Power plan

If you want to prolong your laptop’s battery life, one of the best things you can do is switch the Power Saver, High Performance, and Balanced power plans based on your needs. To choose a plan, right-click the battery icon in the lower-right corner of your screen and click Power settings. Next, click Additional power settings to select a power plan.

#4 App installation tolerance level

To restrict which apps can be installed on your laptop, you can disallow anything that isn’t in the Windows Store. Go to Settings Apps Apps & features and you can choose whether to permit installations from only the Windows Store, any app installations (with a warning), or unrestricted app installations.

#5 Remove bloatware

Vendors package new laptops with lots of trial apps, which are mostly unnecessary and unwanted software called bloatware.

Windows 10 offers an easy way to see which apps are installed on your new laptop and a quick way to uninstall those you don’t want. Head to Settings Apps Apps & features and peruse the list. If you don’t want an app and are 100% certain your computer doesn’t need it, click the Uninstall button.

#6 Anti-ransomware

Ransomware is a form of malicious software (or malware) that makes all your data inaccessible until you pay a fee to hackers.

To combat it, type ‘Windows Defender Security Center’ into the search bar at the bottom of your screen, click it and go to Virus & threat protection > Virus & threat protection settings. Here, you’ll be able to enable a new option called Controlled folder access, which protects you against ransomware attacks. By default, the Desktop, Documents, Music, Pictures, and Videos folders are protected, but you can add others too.

Do you know what settings to change and update to optimize your laptop? This article barely scratches the surface of Window 10’s security and efficiency settings. Call us today for a quick chat with one of our experts about taking yours to the next level.

Source: techadvisory.org

June 2018 Newsletter

 

GOOGLE has just announced a major upgrade to its Gmail service that includes new features and an updated look and is accessible to most users by clicking the settings cog at the top of their inbox and choosing “try new Gmail.”

Aside from a new look, Google introduced substantial improvements to Gmail, including functions that let you enable confidential mode, snooze emails, unsubscribe faster, and enjoy greater protection from spam. Here are the most notable ones.

Confidential Mode: This feature lets you set an expiration date for your email after which it self-destructs. Sending mail on confidential mode does not just auto-eliminate them; it also prevents receivers from copying, forwarding or downloading the message and its attachments. A sender also has an option to set a password for a receiver to open the message.

Snooze Mails: The clock icon that appears within the email is the snooze button, which allows senders to have an email redelivered at a later time. Users can snooze emails based on a pre-set date (Tomorrow, This Weekend, Next Week, Someday) or pick a specific date and time.

Sidebar Apps: On the right-hand side of the new Gmail is a sidebar that allows you to quickly access your Google Calendar, the new notes button, and Google Tasks.

Security: Users of the new Gmail will also benefit from an added security feature that warns them of potentially harmful email content, particularly spam. The risk warning text does not merely tell you of a possible risk but also offers an easy way out via a ‘Delete Now’ button, which lets users eliminate risky emails on the spot.

Inline Action Buttons: Inline action buttons that pop up on a message in your inbox to give you quick access to frequently used actions. From left to right, the four inline icons let you take a message and archive it, delete it, mark it read or unread or snooze it. (More on that item in a moment.)

Gmail Will Nudge You: Speaking of resurfacing messages, Gmail will now take matters into its own hands if it feels like there’s a message you need to respond to. The new nudge feature notices if you’ve left an email sitting for a few days without a reply or whether someone hasn’t yet responded to one of your queries; if so, an inline message will appear, asking if maybe you want to reply or follow up.

Other features include smart reply which lets you choose quick responses like ‘Thanks for the mail’ or ‘Not interested’ to reply to emails requiring you to respond to a meeting invite and similar messages; a nudging feature, which reminds users to respond to messages that have not been replied to; and an offline mode, which allows users to search, create, and delete emails when they are not connected to the internet.

These and other seemingly minor Gmail updates will help you save time and manage your inbox more efficiently.

___________________________________________________________________________________________________

For small businesses, cloud services are the preferred method of storing digital data. While they used to rely on in-house servers to store their growing collections of online files, many small businesses are now transferring those services to online data storage services, such as JustCloud or Dropbox. Small businesses experience a number of benefits from storing their data in the cloud, including cost savings and the ability to access data from anywhere with an internet connection.

Here are the five biggest advantages of cloud backup:

  1. Affordable. Small businesses don’t have unlimited IT budgets. It’s important to use a solution that makes sense and won’t require your customer to incur a capital expenditure. For as low as a few hundred dollars per year, your customers can have all of their data backed up to the cloud.
  2. Anytime, Anywhere Access. Having data in the cloud allows your customers to have access to their data anytime and anywhere. As long as there is access to the Internet, through a computer or a smartphone app, all files are readily available. There is no need to have to travel around with a laptop or go back to the office to see that important file.
  3. Off-Site. It’s important to keep a copy of files offsite. Even if business files are backed up on a file server, a hurricane, flood, fire or theft could destroy the computers… and backups. Keeping backed up files in the cloud ensures data is safe no matter what is going on at your office.
  4. Simple. Cloud backup solutions have made ongoing management and restoration easy. With just a few clicks of the mouse, backed up files can be easily found and restored.
  5. Automatic. Time is one of the most commonly stated reasons companies aren’t backing up their data. Cloud backup doesn’t require an additional time commitment to you or your customer. Computer files are backed up to the cloud automatically and continuously, whenever you’re connected to the Internet. Making your migration to cloud backup is seamless

When Reliable Computers manages your migration to cloud backup we ensure the process is seamless with no interruption to your business. Our process involves:

  • Evaluation of your current performance. We evaluate the performance of your current backup systems and the costs associated with moving your data to the cloud to ensure migration makes sense for your unique business.
  • Recommend the right cloud environment. We evaluate the different cloud models available and select one to host your data backup. Your options include public, private and hybrid cloud solutions or a combination of on-premise and off-site backup. We also take into account your current and future storage needs and recommend a storage amount
  • We review your internet connection. We review your current Internet services to ensure that cloud backups will take place efficiently and can arrange for changes or upgrades if they are necessary.
  • We implement and test your cloud backups. Once your cloud backup solution has been implemented, we will manage and routinely test your back-ups and provide regular reports on performance.

Contact us for more information on Cloud backups.

Source: techadvisory.org

Outlook tips to increase productivity

 

Outlook tips to increase productivity

Microsoft is constantly updating and improving its Outlook email program, and some users struggle to keep up with all the new and exciting features. If you want to catch up on the latest productivity-enhancing tricks, this is the article for you.

Clean Up your inbox

No matter inbox how meticulously organized your Outlook inbox is, there’s always room for improvement. For a little computer-assisted help, try the ‘Clean Up’ feature.

  • From your Inbox, click the Home tab and choose from Outlook’s three Clean Up options:
    • Clean Up Conversation – Reviews an email thread or a conversation and deletes redundant messages.
    • Clean Up Folder – Reviews conversations in a selected folder and deletes redundant messages.
    • Clean Up Folder & Subfolders – Reviews all messages in a selected folder and its subfolder, and deletes redundant messages in all of them.

Ignore (unnecessary) conversations

An overstuffed inbox is often caused by group conversations that aren’t relevant to you. The Ignore button helps you organize your inbox and focus on relevant emails.

  • Select a message, then click Home > Ignore > Ignore Conversation. You can also do this by opening a message in a new window and clicking Ignore under the Delete function. To recover an ignored message, go to the Deleted Items folder, and click Ignore > Stop Ignoring Conversation.

Send links instead of a file copy

Help your colleagues save storage by sending a link to a cloud version of a file instead of the file itself. This is particularly useful when sending massive files. You can also set permissions to allow recipients to edit and collaborate on linked files in real time.

  • Upload the file you wish to send on OneDrive and send it to your recipients. From the message box, click Attach File > Browse web locations > OneDrive.

Improve meetings with Skype and OneNote

Outlook allows you to combine Skype’s HD video and screen-sharing features with OneNote’s organizational and project planning functions. It’s easy:

  • Go to the Meeting tab in Outlook, then click Skype meeting and send the link to participants. After the meeting has started, select Meeting Notes (under the Meeting tab) and choose whether you want to Take notes on your own or Share notes with the meeting.

Tag contacts

To get the attention of a specific person in a group email message, use the @Mention function. This works particularly well for emails to multiple recipients or for if you simply want to convey the urgency of your message.

  • In the email body or meeting request, type the ‘@’ symbol followed by the first and last name of the person you wish to tag (e.g., @firstnamelastname).
  • To search for emails you’re tagged in, select Filter Email from the Home tab and choose Mentioned, then choose Mentioned.

These are just a few strategies for getting more out of Microsoft’s email platform. To unlock Outlook’s true potential, you need the support of certified IT professionals. Give us a call today.

Source: techadvisory.org

WhatsApp now allows users to send texts using Siri on iPhone

 

WhatsApp now allows users to send texts using Siri on iPhone

WhatsApp updated its iOS app to let users incorporate voice-activated controls. Those with iOS 10 installed will be able to use Siri to not only send messages but also place WhatsApp calls. This simplifies the communication process without your even needing to type a single letter.

You can also use the virtual assistant to compose and send replies, so urgent conversations can continue while you’re busy or driving, and you don’t even need to touch your iPhone.

Siri might be falling behind its rivals, but the changes and improvements Apple made with iOS 10 mean it’s now more flexible than ever. WhatsApp is taking advantage of this to give users the ability to listen to their latest messages and reply by voice.

To enjoy this functionality, you’ll need an iPhone running iOS 10.3 and the latest WhatsApp update (version 2.17.20). Once these are installed, you will also need to give Siri permission to use WhatsApp by following the steps below.

  1. Open Settings
  2. Tap Siri
  3. Tap App Support
  4. Toggle WhatsApp to enable

You can now use commands like, “Hey Siri, read my last WhatsApp message,” or, “Hey Siri, send a WhatsApp message to James Smith” to interact with the app by voice. It’s ideal if you need to read or send messages while driving, or you find it difficult to interact with your iPhone using touch.

Siri will guide you step-by-step through the procedure of sending a text message to one of your contacts. After telling Siri, that you want to send a WhatsApp message, Siri will ask you who you want to send a message to. Then she will ask you, what you want to tell the certain person. Afterwards, Siri will verify the message and to finally send the message, you must tap on the “Send” button or loudly say “Send”.
source: cultofmac.com and http://iphone-tricks.com

Google Search tips you need to know

 

Google search tips

What will we do without Google? Sure, there are other search engines out there; but let’s face it, Google has left its competitors in the dust, thanks to its speed and ease of use. What’s more, the search engine is packed with advanced search features that make life a lot easier.

 

Include and exclude keywords

Google will understand most of the search terms you type into it. However, at times the search engine will match only some of the words you typed, be showing limited results. To avoid this, just point out which keywords are the most important by adding a plus symbol (+) in front of words you would like Google to include in the search results.

And if the results you’re looking for getting pushed off the page by similar yet irrelevant articles, adding a minus symbol (-) in front of keywords you don’t want to see will avoid them popping up in the first place. For example, “+cloud services -hybrid cloud” will provide search results about different cloud services while excluding results related to hybrid cloud.

Additionally, searching a phrase within double quotation marks guarantees to retrieve results that include only the exact phrase that matches your query.

 

Do a website search

Ever need to look for information on a specific website? Instead of visiting that website and sifting through different pages, Google makes it a breeze by allowing you to add “site: URL” to the end of your search query.

For example, if you want to find what Forbes has written about security, simply head to Google’s homepage and type “security site:www.forbes.com.” This makes sure Google includes only pages from Forbes that are about security in your search results.

You can also limit search results to university and government websites by adding “site:.edu” or “site:.gov” to your search query. Combining this with the keyword manipulation trick above will narrow your search even more.

 

Search by time period

Google has been indexing the web for decades in order to add web pages into its database. Because of that, it could be quite time-consuming sifting through countless search results to find an old website or page, or even recent stories, too. Time period search minimizes this headache by allowing you to specify a date range so you can find recent stories or archived news faster.

Just run a search like you normally would. Then click on Tools under the search box and hit the Any time drop-down menu. From there, you can choose the time period parameter, such as past month or past week, or fill in an exact time period.

 

Use Google to locate files

While Google mainly focuses on indexing web pages, it also indexes publicly available files like PDFs and spreadsheets. To look for them, just type in “filetype:” after your search query. For example, typing “report filetype: pdf” will provide PDFs with “report” in the title.

 

Advance your search

Advanced Search can be accessed by clicking Settings from the toolbar located under the search box. This gives you more ways to refine your searches, such as by region or language. By default, search results are prioritized based on your location, so you should adjust that according to the topics you’re searching for.

While these tips might not be the most exciting thing from the tech giant, they sure help businesses save time and work smarter instead of harder. And in today’s fast-paced business environment, little things like these make a huge difference. If you have questions about how to use Google products to streamline your daily routine and increase productivity, just give us a call.

Source: techadvisory.org